chairperson tools

Tools & tips to make your job easier

Fun Services works hard to make your program both successful and simple.  This page has lots of great tools for our chair people and volunteers alike.  If you need additional information or have questions, please do not hesitate to contact us.

Our Success Manual is packed with great information.  From how to schedule your teachers to recruiting volunteers, this step-by-step guide will ensure a smooth and successful gift shop program for your school!

When it’s time to calculate your final invoice, our Daily Sales Worksheet Calculator can do the math for you.  Be sure to write in your final numbers and return a paper copy of the Daily Sales Worksheet at the end of your Holiday Gift Shop or Santa’s Secret Shop.

Our Voucher Program has helped more children participate, and is easier for parents to use than cash.

Voucher Program

A: No.  There is a small fee charged to each person when they purchase a voucher.  This helps us keep our prices down and avoids any additional fees to the school.

A: Yes.  If it has an AUTH CODE.  Some families may need to copy their parent letter because a relative like Grandma or Grandpa want to give their grandchild money to shop with.  Parents can simply have their relatives purchase a voucher online and provide the parent with the AUTH CODE and dollar amount.

A: Since the voucher will have the student’s name on it, we recommend treating it like a bad check.  You would contact the family and ask for the correct amount from that family.

A: The chairperson has been given login credentials to view any/all purchases made for their school.  Simply write down the student’s name, voucher AUTH CODE and the dollar amount, then proceed as normal.  

A: Yes, please.  This will help us issue refunds if a family purchases a voucher and is unable to use it before the shop ends at your school.

A: No.  Using the Daily Sales Worksheet, your cash will be accurate if you just track your totals each day.

A: Absolutely!  If your student didn’t spend the full amount of their voucher, you can give them change.  You will receive credit for the full voucher amount at the end of your program if you include it in your daily sales totals.

A: You will receive an e-mail with login credentials in mid to late November.

Helpful how-to videos for our tablet cash register system.